Under the direction of the Chief Operating Officer, the Senior Advisor performs highly advanced (senior-level) consulting, advising, and managerial work for the Chief Operating Officer. The job responsibilities include assisting the Chief Operating Officer in planning and coordinating the operations supporting the Procurement and Contracting Services, Information Technology, and System Support Services areas of the agency. Interacts routinely with agency management, various community organizations, other state agencies, elected officials, and legislators on behalf of the agency and/or the Chief Operating Officer.. Responsible for coordinating and overseeing high-level executive operations of the Office of the Chief Operating Officer. Performs coordination and liaison functions for a wide range of issues and activities. Researches, prepares, and presents a broad variety of complex reports, briefings, issue papers, talking points, correspondence, memoranda, presentations, and other documents related to programs administered by the Chief Operating Officer.. Provides advice on legislative and fiscal matters, and on operational issues. Work involves management of diverse division-level projects and assignments; organizing division-level work sessions and providing project management; coordinating responses to clients and other stakeholders. Position determines potential barriers to completion of division projects and facilitates resolution. Position prepares special reports. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.. Essential Job Functions:. Provides management of diverse division-level projects and assignments, organizing division level work sessions, providing project management, and coordinating responses to clients and other stakeholders. (20%). Analyzes the workload and resources of the Office of the Chief Operating Officer, evaluates business and management practices, and makes recommendations for, develops, and implements organizational structures, policies, procedures, manuals, and standards to support efficient and effective performance. (20%). Consults with management, agency staff, and external entities to ascertain needs, identify appropriate resources, resolve problems, and ensure efficient and effective support from all divisions of the Office of the Chief Operating Officer. (20%). Serves as liaison between the Office of the Chief Operating Officer and other agency divisions to coordinate participation in system projects. (10%). Oversees the collection, organization, analysis, and preparation of reports in response to requests from the Chief Operating Officer or agency management. (10%). Participates in operational planning and decision-making, including planning and decisions related to staffing, budgeting, purchasing, and training. (20%). Knowledge Skills Abilities:. Candidates for this position should have working knowledge of: local, state and federal laws related to health and human services; policy development and legislative processes; management, research and training techniques; organizational development; and budget processes.. This position also requires strong skills in: written and oral communication understanding and solving complex problems; synthesizing complex information and translating it into clear and concise policy documents and procedural manuals; handling multiple assignments and tasks, prioritizing, and meeting deadlines; identifying measures or indicators of performance and recommending policies and procedures to ensure the achievement of those measures; organization; exercising sound judgement; and effective decision making.. Candidates must also have the ability to: collaborate and develop effective working relationships with coworkers and stakeholders; gather, assemble, correlate, and analyze facts; devise solutions to problems; prepare reports; develop, evaluate and interpret policies and procedures; perform under pressure; receive and respond positively to constructive feedback; work independently; and use a computer and any necessary software.. Registration or Licensure Requirements:. N/A. Initial Selection Criteria:. Graduation from high school or equivalent. Bachelor's degree from an accredited college or university. Related work experience may substitute for the required education on a year for year basis with maximum substitution of four years.. Additional Information:. N/A. Requisition ID 420385. MOS Code:. Note: There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information see the Texas State Auditor's Military Crosswalk at:. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.. I-9 Form - Click here to download the I-9 form.. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-###-####. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Associated topics: administrative, administrative assistant, administrative officer, associate, chief operations officer, document, facilities, front office, operation, operational assistant
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.