Employment Type

: Full-Time


: Construction

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Procurement Contracts Professional - Construction Job ID 1884 Date posted 09/08/2019

Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy's Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science-from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.

Organizational Overview

The mission of the Procurement and Property Management Division is to provides support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:
Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value," using best commercial practices;
Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service disabled veteran owned, and HUB (historically underutilized business) Zone businesses;
Ensures that acquisitions are conducted in compliance with the prime contract, applicable statutes and regulations, and in accordance with the highest ethics and standards

Position Description

The Procurement and Property Management Division has an opening for a Contracts Administrator (A-9) or Sr Contracts Specialist (A-8)** with experience in Construction. Pursuant to the provisions outlined in the DOE prime contract as well as internal Procurement Operations Manual and Standard Work Instructions and under minimal supervision, the incumbent will be responsible for the procurement of a variety of construction services through various contract types in a high-volume environment. The incumbent will also be responsible for contract administration functions including monitoring of progress and milestones, receipt of deliverables and invoice approval in coordination with the contract administrative representative and the contractors. Responsibilities shall also include identification and tracking of customer supplied or purchased property and maintenance throughout the life of the procurement/requirement.
**SPECIAL NOTE: Appointment level will be commensurate with experience and qualifications. **

Position Requirements

Essential Duties and Responsibilities:
Conferring with diverse and international end-users on the products or services needed and related issues
Setting up RFPs and RFQs in compliance with existing standard operating procedures and governmental (DOE) regulations
Review and assist in the preparation of Statements of Work and Specification documents
Negotiating the terms and conditions of the purchase; Negotiating final prices with suppliers; Securing approval of the final purchase as required; Approving purchases within established signature authority
Ensuring that all purchases are in compliance with existing laws, such as the Service Contract Act and the Buy American Act
Reviewing and approving invoices over $250k as per existing purchase or
Associated topics: analyse, analysis, analyst, commercial, cost estimator, expense, financial analyst, price, quote, representative

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