Sr. Human Resources Assistant - MGH

Massachusetts General Hospital in Boston, MA

  • Type: Full Time
position filled

Job Description

Description

About Us

As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step.

Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Overview

Partners Healthcare System seeks a Human Resources Assistant who will provide administrative support to the MGH HR management team at Massachusetts General Hospital. This is an excellent opportunity for a person who has the experience/desire to handle a wide range of administrative duties while supporting leaders in a fast-paced HR environment!

Principal Duties and Responsibilities: •Manage calendars for HR management team.
•Book conference rooms as needed.
•Use Doodle and/or other apps to schedule committee and working group meetings.
•Assist with scheduling search committees as needed.
•Participate in compensation reviews by gathering employee resumes and salary calculations, and creating or inputting data into a spreadsheet for review.
•Build and/or run Access and PeopleSoft queries as requested.
•Provide front line customer service support to employees and applicants visiting the HR office located on the main campus of MGH.
•Answer all incoming phone calls including calls from employees, managers and outside callers.
•Direct caller to the appropriate resources.
•Support employees who have questions about benefits, PeopleSoft,Employee Self Service and other general HR related services.
•Orient walk-in candidates to the online application system and answer general questions.
•Conduct telephone reference checks for potential hires in a professional manner.
•Post jobs on corporate website.
•Assist HR team with administrative tasks such as faxing, copying, filing and creating interview and job fair information materials.
•Process HR staff payroll using Kronos.
•Monitor supply inventory and order supplies.
•Manage contracts for office equipment (printers, copiers, etc.) as well as maintenance and repairs.
•Direct and redirect internal and external mail to appropriate recipient.
•Assist in reporting building maintenance issues.
•Fill in for HR senior vice president’s executive assistant as needed.
•Other responsibilities and projects as assigned.

Qualifications

•2 – 4 years administrative support experience
•Experience with Microsoft Office and Outlook required
•Multiple language experience is a plus!
Skills, Abilities, Competencies:•Finely tuned customer service skills
•Solid experience with Microsoft Word, Excel and PowerPoint
•Experience handling high volume, multiple tasks and a wide range of customers
•Excellent written and verbal communication skills
•Demonstrated problem-solving skills
•Ability to manage sensitive and highly confidential matters
•Ability to work independently with little day-to-day supervisionPartners HealthCare is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

Job

:Human Resources - Administrative Support

Organization

:Partners HealthCare(PHS)

Schedule

:Full-timeStandard Hours:40

Shift

:Day Job

Employee Status

:RegularRecruiting Department:PHS Human Resources

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