Seasonal Staffing Assistant, FT, PT - Macy's Supply Chain: Secaucus, NJ-D2C/FJ - Macy's

Employment Type

: Full-Time


: Miscellaneous

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Job Overview:

Macy's Logistics and Operations a division of Macy's and Bloomingdale’s is currently seeking a talented individual for a Staffing & Finance Coordinator. This position will provide general support for the Staffing & Finance Office.  Perform other duties as assigned. 

Essential Functions:

• Work closely with operational leaders to prepare for staffing needs projected by volume plans (daily, weekly and monthly).
• Provide support and guidance when needed to staffing and finance specialist.
• Create/use staffing tools that model staffing needs based on business demand changes.
• Maximize use of employees in various employment status categories while in compliance with employment policies.  Escalate situations of non-compliance based on reports.
• Run reports to show trending overtime situations and determine causes of overtime.
• Develop and maintain accurate reports for employees, work schedules, employment status, overtime, reporting/GL reports, call lists, etc.
• Assist managers with accurate time-keeping for associates.  May enter schedules and make corrections on an as needed basis.
• Lead and/or participate in daily staffing meetings.
• Assist with staffing plans and hour allocation to ensure financial needs are met.
• Guides the team on when to order critical operational supplies.
• Verifies and approves all supply orders before being placed.
• Creates usage files in order to accurately project supplies and spending to budget.
• Prepares and submits all data for payroll transfers.
• Submits Journal Entry for processing.
• Assist with month end financial close.
• Prepare and enter accruals and prepaid.
• Complete building rolling operation forecast in managers absence.
• Analyze, identify and assist in the resolution of expense issues and opportunities.
• Assist in preparation of monthly, quarterly and other periodic financial reporting packages.
• Assist with preparing invoicing and check requests for payments.
• Collect data using system information including, PeopleSoft, Oracle, WMS and Kronos.
• Any other function management deems essential (projects, office support, etc.
• Follow all Standard Operating Procedures and safety/retention policies.
• Regular, dependable attendance & punctuality.



• High School Diploma; Bachelor degree preferred.
• Highly Proficient with Microsoft Excel.

Communication Skills:

• Excellent interpersonal skills and tact.
• Good organizational and communication skills.

Mathematical Skills:

• Basic math functions such as addition, subtraction, multiplication, and division

Reasoning Ability:

• Ability to respond quickly and effectively to changing deadlines and priorities. 

Physical Demands:

• Safety Conscious.
• This position involves regular walking, standing, hearing, and talking.
• May occasionally involve stooping, kneeling, or crouching, and lift up to 50lbs.
• Involves close vision, depth perception, and focus adjustment.

Other Skills:

• Ability to work in a team environment
• Ability to maintain confidentiality

Work Hours:

• Ability to work a flexible schedule based on department and company needs.

This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

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