Facilities Administrative Coordinator Moen (Westwood)


: $63,000.00 - $95,940.00 /year *

Employment Type

: Full-Time


: Advertising/Marketing/Public Relations

Facilities Administrative Coordinator

Assist Facilities Coordinator and the FM team with coordinating and overseeing the administrative, facility, and office needs. Candidates must be well organized and able to prioritize multiple tasks, proactively assist with projects, maintenance, and facility related tasks, as well as communicate effectively to internal and external customers.

The ability to handle multiple tasks, with limited direction, a proactive and forward-thinking is essential.


  • Assist with requirements around room scheduling, meeting requests, and any other necessary and required support
  • Provide overall Administrative support for the Facility Managementteam
  • Learn and comply with clients Loss Prevention System
  • Assist with Sourcing and Financial administrative requirements, including Purchase Orders and Invoice processing
  • Process IT requests for the Facility Management team
  • Assist with receiving and processing of work orders
  • Run WO reports provide status updates
  • Coordinate maintenance related task to support local Engineering team
  • Check work order status and follow-ups with customers
  • Engage in Audit documentation processes for internal, safety, O&M, client related audits.
  • Provide support in updating required documentation related to FM
  • Actively participate in the monthly meetings for FM functional teams
  • Assist with hospitality initiatives and events
  • Assist with ordering of necessary supplies including uniforms
  • Receive and develop skills to assist with coordination of training
  • Strong organizational skills
  • Excellent written and verbal communication skills
  • Skills with MS Office suite
  • Enjoy working in a fast-paced environment
  • Detailed oriented to deliver results timely and with the highest quality
  • Empowered to create memorable human experiences for the client and the internal JLL team
  • Demonstrate ability to think outside of the box
  • Open to new and innovative ideas with a focus on continuous improvement and delighting the customer
  • You will be expected to think WE. Everyone in the organization is part of the team!
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    Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at ...@am.jl..com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

    Associated topics: administrative, administrative coordinator, administrative secretary, administrative support, assistant, facility, front desk, mail room, office assistant, support * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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