Executive Assistant - Legal/ Corporate Financial Services

Henry Ford Hospital (Detroit) in Detroit, MI

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Full Time
  • $67,946.67 - 121,640.00
position filled


GENERAL SUMMARY:

Under limited supervision from a Senior Level Executive or Medical Group Chair, provides personal and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned. Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects and so forth. All work is of a highly confidential nature.

** Please note: We have (2) corporate Executive Assistant positions available. One is for Corporate Financial Services and one is for Legal (both located at our corporate office in Detroit, MI).

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Receives and reads confidential incoming correspondence, reports, memoranda and the like; screens items which can be routinely handled, prepares appropriate responses and forward remaining materials to supervisor or others along with necessary background information.
  • Arranges meetings, conferences, schedules, appointments, interviews and completes travel arrangements and maintains supervisor's business calendar.
  • Answers inquiries concerning activities and operations of subordinate departments by referring to and interpreting established departmental policies and procedures.
  • Establishes, maintains, and revises recordkeeping and filing systems, and classifies, sorts, and files confidential correspondence, articles, records and other documents.
  • Attends meetings and takes, prepares, and distributes minutes to appropriate personnel.
  • Performs specialized functions pertaining to departmental operations including bulk purchasing of departmental supplies and materials, and requisitioning regular office supplies and/or other general office duties that may be assigned.


EDUCATION AND EXPERIENCE:

  • High School diploma/GED is required in order to compose and prepare a variety of confidential reports, tables, memorandums, etc.
  • Associate's Degree in business or a secretarial field from a business school or college is preferred.
  • Ability to read and write in order to proof and edit non-routine reports, correspondence and the like for sentence structure and readability as well as draft correspondence and reports, perform semi-complex arithmetic calculations when preparing administrative reports, monitoring budgets and the like, and develop and oversee maintenance of recordkeeping and filing systems.
  • Ability to type complex tables, forms, reports and the like from rough draft
  • Approximately five to seven years progressively more responsible related work experience necessary in order to gain in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers and so forth.
  • Interpersonal skills necessary in order to effectively communicate with a diverse group of influential external and internal callers and visitors, often dealing with sensitive/highly confidential matters.
  • Analytical skills necessary in order to handle semi-complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources and scheduling and handling administrative/secretarial needs of supervisor.



Overview

Henry Ford Health System, one of the largest and most comprehensive integrated U.S. health

caresystems, is a national leader in clinical care, research and education. The system includes

the 1,200-member Henry Ford Medical Group, five hospitals, Health Alliance Plan (a health

insurance andwellness company), Henry Ford Physician Network, a 150-site ambulatory

network and many other health-related entities throughout southeast Michigan, providing a

fullcontinuum of care. In 2015,Henry Ford provided $299 million in uncompensated care.

Thehealth system also is a majoreconomic driver in Michigan and employs more than 24,600

employees. Henry Ford is a 2011Malcolm Baldrige National Quality Award recipient. The

health system is led by President and CEOWright Lassiter III. To learn more, visitHenryFord.com .

Benefits

Whether it's offering a new medical option, helping you make healthier lifestyle choices or

making the employee enrollment selection experience easier, it's all about choice. Henry

Ford Health System has a new approach for its employee benefits program - My Choice

Rewards. My Choice Rewards is a program as diverse as the people it serves. There are

dozens of options for all of our employees including compensation, benefits, work/life balance

and learning - options that enhance your career and add value to your personal life. As an

employee you are provided access to Retirement Programs, an Employee Assistance Program

(Henry Ford Enhanced), Tuition Reimbursement, Paid Time Off, Employee Health and Wellness, and a whole host of other benefits and services. Employee'sclassified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health System is

committed to the hiring, advancement and fair treatment of all individuals without regard to

race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,

weight, marital status, family status, gender identity, sexual orientation, and genetic information,

or any other protected status in accordance with applicable federal and state laws.


You may be interested in these similar jobs!
Senior Financial Analyst
Sanford Rose Associates - JFSPartners in Detroit, MI

A rapidly growing company located in Ann Arbor is seeking a Senior Financial Analyst. In this role, you will focus on both operations and corporate …

Read More
Executive Administrative Assistant
Metro Vein Centers in West Bloomfield, MI

Metro Vein Centers has an immediate opening for an Executive/Admin Assistant. This role will support and assists the executive team at our West Bloom…

Read More
Executive Assistant I - Legal, Compliance and Privacy
Vitamin T in Detroit, MI

We are looking for an Executive Assistant to support our large corporate client's internal legal + compliance department on a long-term basis. The Ex…

Read More
Executive Assistant I - Legal, Compliance and Privacy
AQUENT in Detroit, MI

Location: Detroit, Michigan Job Terms: Temporary Salary: DOE Start date: 02/03/2020 Posted By: PJ Kitchen Date: 01/22/2020 Job Description: We are lo…

Read More
Director of Contracts
Sachse Construction in Detroit, MI

Come join the team! We have been repeatedly recognized as a "Best and Brightest Company to Work For" as well as "Top Workplace" and "Certified Best P…

Read More
NOW HIRING- Full Time/Entry Level Associates - PAID TRAINING
Proof Management in Detroit, MI

Proof is a leading Promotional Marketing, Advertising and Sales firm in the Detroit area. We are looking for innovative, team-oriented individuals wh…

Read More
Senior Tax Analyst
Mastronardi Produce in Livonia, MI

ROLE SUMMARYMastronardi Produce Ltd. is North America?s leading grower and distributor of specialty and commodity greenhouse produce, specializing in…

Read More
Controller, Mastronardi BerryWorld America
Mastronardi Produce in Livonia, MI

BerryWorld America, a joint venture with Mastronardi Produce Limited, North America s leading grower and distributor of greenhouse produce, has creat…

Read More
Contracts Attorney
Belfor Property Restoration in Birmingham, MI

CONTRACTS ATTORNEY What You'll Do Review, draft, and advise others on a wide range of agreements including: residential and commercial agreements su…

Read More
Executive Assistant
Harper Associates in Southfield, MI

$50,000-$70,000 plus outstanding benefits! This is a unique opportunity for an Executive Assistant who prefers a warm, family atmosphere to that of a…

Read More