Under general direction, manage processes and procedures related to grantmaking by the City of Boulder's Housing and Human Services department. Includes drafting and processing contracts, authorizing payments, managing reporting and compliance processes, working with department workgroups and leadership team to analyze funding and human services issues and make social policy recommendations. Coordinate with others in the department to develop and monitor department program metrics and outcomes and advance the mission of the Department.**Open Until Filled**
1.Oversees department contracting formation and execution, including: Drafts contracts for Human Services and Housing funds with input from other community funding staff; Coordinates with other city staff and departments, including the City Attorney's Office, Central Records and department Financial Manager to ensure city contracting requirements; Ensures compliance with policy and regulatory requirements, including submission of annual performance reports, monitoring procurement procedures and enforcing contact specifications; Ensures proper routing of contracts for contract execution; Coordinates with funding managers to develop appropriate and consistent output and outcome metrics for use in contracts; Designs, implements and monitors evaluation systems for contract services, including site visits and audits of statistical and program data; and Coordinates with department Financial Manager to insure compliance with financial policies and contract requirements and authorizes distribution of payments. 2.Oversees community funding contract monitoring and management, including: Monitors grantee contract compliance and takes action to ensure compliance; Tracks grantee deliverables, events, outputs and outcomes; Notifies finance staff when grantee payments are due and can be made; Organizes and participates in grantee site visits; and Develops timelines for grantee reports.3.Conducts evaluation, research and data collection activities related to department grants, including: Develops and distributes templates for grantee mid-year and end-of-year reports; Captures, analyzes, reports and publishes individual and aggregate data from grantees; Provides technical assistance to organizations completing grant reports; Researches and analyzes housing and human services demographic and economic trends and laws related to economic mobility and resilience, health coverage and care, children and youth development, social and safety net services, aging population and social inclusion; and, Participates on departmental funding team to assess funding demands and needs across the department and community, coordinate funding information, assess efficiencies in departmental funding processes and make recommendations.4.Participates in coordination for regional grants management system (GMS) for the Department, including: Participates in regional partnership planning and meetings; Manages contract and payments to the City from regional partners; Supports the evaluation of needs for GMS process, application and policy changes; Manages contract and coordination with GMS vendor; and Makes technical and policy recommendations on changes to the GMS.5.Other Stays knowledgeable and up to date of trends in housing and human services; Assess efficiencies in funding processes and make recommendations; Participates in workgroup and department staff and team meetings; Participates on department projects and teams; Participates on department and community teams to assess funding demands and needs across the department and community. Ability to work in a fast-paced team-oriented environment; Works collaboratively and effectively as department team member to advance the work plan of the department and the city; Attends workgroup, department and city meetings; fully participates and commits to team meetings and supporting the work of the department; Models values that supports colleagues, other workgroups, department and city goals; Exhibits city leadership philosophy in accomplishing work plan; Prioritizes work to support the department in meeting city and community priorities; Adapts to changing circumstances; demonstrates flexibility in prioritizing work and resources; Participates in professional development as outlined in annual performance review;Performs related duties as required by management to meet the needs of the department and city; Takes proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies and procedures. Reports all accidents and damage to city property; and Responsible for knowing and complying with all city and department policies; participating in professional trainings and development; providing leadership and oversight for insuring adherence to the city and department attendance and employment policies.
REQUIRED MINIMUM QUALIFICATIONS:Associates degree in Public Administration, Business Administration, Human Services, Public Policy or related field, and three to five years of progressively responsible experience working with local government, nonprofit organizations or public institutions or an equivalent combination of education and experience. Demonstrated project management, budget management, administrative, planning and organizational skills, strong analytical abilities and process management skills. Excellent verbal and written communication skills, including public presentations and community relations skills. Excellent math skills and attention to detail, with a high degree of accuracy. Familiarity with human services and non-profit systems and services. Demonstrated negotiation skills and the ability to organize and direct advisory groups. Ability to work in a team oriented environment. Ability and willingness to attend periodic night meetings. Have and maintain acceptable background information, including criminal conviction history and credit history.DESIRED QUALIFICATIONS:Bachelor's degree in related field or equivalence in work experience. Experience with community funding.
Physical and Mental Effort: Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment. Sufficient personal mobility and physical reflexes, which permits the employee to work in an office setting. Work may include extended periods of time viewing a computer video monitor and/or operating a keyboard. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.Physical and Mental Effort
Work Environment: Works primarily in a clean, comfortable environment. Works in a setting subject to continuous interruptions and background noises.Work Environment
Machines and equipment used include, but are not limited to the following: Frequently uses standard office equipment including personal computers, telephones, vehicle, public address system, calculators and copy/fax machines.Machines and equipment used include, but are not limited to the following
ACCOMMODATIONS: Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
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