Grants Accounting Administrator

Alivio Medical Center in Chicago, IL

  • Industry: Accounting - Accounts Payable/Accounts Receivable/Bookkeeping
  • Type: Full Time
position filled
SUMMARY:Under the direction of the Director of Finance, the Grant Accounting Administrator will perform all processes related to Fiscal Management, including analysis of grant allowable expenses, budget monitoring, and grant billing and reporting. Perform accounting for grants and contracts including documentation, compliance, reporting and reconciling. Other duties may be assigned to facilitate segregation of duties and internal control.ESSENTIAL DUTIES AND RESPONSIBILITIES:Prepares bank depositsReconciles bank accounts to general ledger accountsPrepare monthly journal entriesPrepares monthly cash reconciliations and other general ledger account reconciliations resolving any balance discrepanciesPrepares grant contract and other contract billings as required by funding source;Perform budget and expense analysis for program grants on a monthly basis and make accounting entries accordinglyAssist Senior Accounting Manger & Director of Finance in month-end closing processIdentifies grant billing concerns and assists with problem solving, and assists in procedural issues related to grant billingReviews and analyzes the bi-weekly payroll and performs related accounting tasks, works with payroll specialist to prepare vouchers based on payroll figuresOversee preparing of vouchers, billing and process reports necessary for funded programsAssists in monitoring grants expenditureAssists Senior Accounting Manager & Director of Finance in the development of agency grant project budgets and in the production of monthly financial reportsAdvises Senior Accounting Manager & Director of Finance of financial balance, trends, etcAssists in providing information for external auditors and third party payer auditors, and preparation of third party cost reports and assist with year-end information used in A-133 auditInterfaces with other departments on various accounting and interdepartmental issues and determine fiscal processes are efficient and operating properly Maintains current and accurate accounting records;Prepares grant budgets and submits electronic payment requestsComplies with all agency policies and procedures concerning corporate compliance including privacy of protected health information;Participates in professional development activitiesPerforms other related duties as assignedPerform day to day accounting functions to properly allocate grant revenues and expenditures in accordance with funding guidelines and best practicesCommunicate with fiscal contacts at funding source to research and resolve any items of concern and audit issues to ensure compliance with applicable regulations.This position requires compliance with all of Alivios written standards, including its Standards of Conduct, Joint Commission standards, all policies and procedures and Corporate Compliance requirements.Compliance will be considered as part of the regular performance evaluation.KEY INTERRELATIONSHIPS:Director of FinanceDevelopment OfficerManager of Information SystemsPurchasing ManagerStaff Accountant (Payroll Matters)Accounts Payable SpecialistProgram Managers / CoordinatorsSenior Accounting ManagerQUALIFICATIONS:Education:Bachelors Degree in Accounting or related business field with strong core knowledge of accounting principles.Experience:Five years account experience, including knowledge of grant/cost accounting and payroll, preferably in a non-profit or health care environment; Has knowledge of FQHC grant reporting requirementsSpecial Training:Solomon or related accounting software is preferredDemonstrated Competencies:Thorough knowledge of accounting/bookkeeping practices, accounts payable procedures and grant funding requirements; intermediate knowledge of computer accounting software as well as Microsoft Excel spreadsheet applications.Work with numbers, paying close attention to accuracy and detail.Able to read, understand and respond to detailed oral and written instructions; communicate clearly in an oral and written manner; function as a member of a multi disciplinary team; maintain a regular and predictable work schedule; strict confidentiality of patient and agency information.Strong organizational skills.

You may be interested in these similar jobs!
Senior Financial Analyst
Chicago Public Schools in Chicago, IL

The Chicago Public Schools (CPS) has set ambitious goals to ensure that every child-in every school and every neighborhood-has access to a world-clas…

Read More
Loyola University of Chicago in Chicago, IL

Position DetailsJob Title ACCOUNTANT Position Number 8101935 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Chicago-Water…

Read More
Mack & Associates in Chicago, IL

A prestigious commercial real estate company seeks an Accounts Payable (A/P) Administrator to join their corporate office located in downtown Chicago…

Read More
Loyola University Chicago in Chicago, IL

Position Details Position Details Job TitleACCOUNTANTPosition Number8101935Job CategoryUniversity StaffJob TypeFull-TimeFLSA StatusExemptCampusChica…

Read More
Senior Research Administrator
Kforce Inc. in Chicago, IL

Kforce has a client in search of a Senior Research Administrator in Chicago, IL.Duties Include:* Establish and direct a unit to support grant program…

Read More
Research Finance Administrator
Kforce Finance & Accounting in Chicago, IL

RESPONSIBILITIES:Kforce has a client that is seeking a Research Finance Administrator in Chicago, Illinois (IL).Responsibilities: Lead the developmen…

Read More
Accounting administrator
Hales Property Management in Chicago, IL

Looking to work in a fast-paced industry with an experienced and healthy growing company? Hales Property Management ( is searching f…

Read More
Grants Coordinator
St. Coletta's of Illinois in Tinley Park, IL

Description The Grants Coordinator will research potential grant opportunities, write LOI?s and grant applications for specified programs, as well…

Read More
Netsuite Administrator
Paylocity in Schaumburg, IL

The NetSuite System Administrator is responsible for the implementation, operation, and maintenance of NetSuite ERP. This role will actively particip…

Read More
Administrative & Accounting Assistant
Authentic Brands of Chicago in Chicago, IL

ABC is currently looking for an experienced Office Administrator. This position will play an integral role in the customer service and organizational…

Read More