• University of Washington
  • $62,630.00 -94,620.00/year*
  • Seattle, WA
  • Administrative/Clerical
  • Part-Time
  • 312 N 83rd St

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This is a TEMPORARY, PART-TIME (20 Hours per week), Fixed Duration position. It begins Upon Hire and is expected to run through December of 2019.

The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Ophthalmology has an outstanding opportunity for a Temporary Research Administrative Assistant.

The Department of Ophthalmology is leading major research efforts using Big Data in relation to the IRIS registry.

The IRIS registry is the largest clinical database in the world and currently contains data from more than 240 million ophthalmology clinic visits. University of Washington Department of Ophthalmology is leading major research efforts using this Big Data, and the Research Administrative Assistant will play a critical role in these important studies.

The purpose of this position is to provide research administrative support for a large, multi-investigator research project related to the American Academy of Ophthalmology's Intelligent Research in Sight (IRIS) registry.


* Manage calendars, schedules meetings, speakers, reserving rooms, room preparations, AV equipment, tech support, coordinating agendas, email invites, providing minutes, follow up on action items

* Track research proposals and applications through approval workflow

* Work to improve processes and keep collaborators up to date with progress reports

* Interfaces with data analytics teams and biostatisticians to communicate progress and project status

* Provide calendar support and email assistance

* Maintain historical records of progress and PowerPoint files

* Organize files and office equipment

* Collect receipts and handle travel and petty cash reimbursements for faculty and students, process Amazon orders

* Help create purchase orders for equipment and computing

* Administrate budgets, tracking financial data, auditing, and creating reports

* Manage project budgets from multiple grants and funding agencies

* Identify funding opportunities for appropriate research projects

* Conduct literature reviews, write, and/or edit reports and manuscripts for publication or presentation

* Maintain all study regulatory or data use applications and correspondence with Human Subjects Division or other entities

* Complete and manage all human subjects regulatory applications (i.e. IRB) or data use applications for assigned studies

* Help writing and submitting grant applications including editing proposal narratives and writing supporting documentation.

* Other projects and duties as assigned


* High School/GED AND four years of office or administrative support experience OR equivalent education/experience required

* Strong working knowledge of MS Outlook, Word, Excel, Powerpoint. Ability to learn new software as necessary

* Proven ability to multitask, prioritize, and work independently and under deadlines with positive, service-oriented attitude

* Ability to work effectively with faculty, students, staff, and guests, at all university levels, in a multicultural environment

* Ability to adapt to the need of the moment, demonstrating flexibility and a dynamic attitude

* Desire to learn new skills

* Excellent problem-solving skills, strong detail orientation and ability to adeptly manage multiple priorities and timelines

* Exceptional verbal and written skills; public speaking or presentation skills

* Ability to work independently with limited day-to-day oversight

* Ability to manage teams and ability to meet deadlines under tight time constraints

* Excellent interpersonal relationship skills; History of success assessing and interacting with numerous individuals over whom he/she will not have direct authority (such as hospital, clinic, or site staff); Demonstrated diplomacy with

investigators, colleagues, staff

* Resilient and able to work under pressure

* Willingness to adhere to Department Standard Operating Procedures for conducting clinical research

Desired Qualifications:

* Bachelor's degree in Business Administration, Communications, Healthcare Administration, or related field

* Knowledge of University of Washington systems and procedures, especially Ariba, IRB, and Google Drive

* Knowledge of PhotoShop and WordPress

* Office experience in a university setting

* Ability to manage complex, time sensitive projects including scheduling responsibilities related to quality, safety and regulatory requirements

* Demonstrated ability to work effectively and efficiently with complex data collection system

* Most importantly: highly self-directed, reliable, dependable.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select \"Apply to this position\". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your \"My Jobs\" page. If you select to take it later, it will appear on your \"My Jobs\" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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