Description The salary listed does not include the scheduled 3% general salary increase effective 7/1/2019 The Department of Children, Youth, and Families is a new cabinet agency in Washington State that has been established for the purpose of delivering existing services in a way that produces better outcomes for children, youth, and families served by the State of Washington. We're looking for professionals to join our team to help build DCYF. Our vision is that \"All Washington's children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community.\" The Opportunity: Are you an organized individual with a positive, friendly attitude that can prioritize and meet deadlines? We need your secretarial experience at our office in Tumwater to assist our efforts to support families and communities in keeping children safe. You will provide secretarial services and assistance to relieve day-to-day secretarial duties from supervisors and staff. Some of what you'll do: Maintain filing systems, databases, multiple tracking logs and computer programs. Coordinate office operations and initiate action to ensure that office goals are met. Answer the main telephone and act as receptionist to the clients, community members who enter the office. Resolve written communication and clerical problems with discretion. Assess the equipment needs of the office and make recommendations for purchase, repair or replacement of office equipment. Open and close records, split case volumes, process closed/inactive files for AppEx and use the established tracking system for archiving and retrieving case records. Complete tasks associated with discovery/public disclosure requests. Schedule meetings, take notes, and transcribe minutes. Assist with obtaining translation and interpreter services. What we are looking for: Professionals who have a High school diploma or equivalent, and two years of increasingly responsible office experience. In addition to those required qualifications, our ideal applicant will also have some or all of the following: Ability to use online applications and multiple software applications to accurately perform various computer tasks Communicate effectively and in a professional manner with clients, community partners and the general public, both verbally and in writing. Ability to maintain confidentiality. Possesses strong organizational skills. Ability to provide a high level of customer service at all times. Familiar with office machines (postage and folding machines), supply inventory and ordering processes. Please include with your application: Letter of Interest describing why your skills and experience make you the best person for the job Resume At least three Professional References with current contact information Supplemental Information: Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This job is covered by a collective bargaining agreement. The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications with comments such as \"see attachments\" or \"N/A\" in the supplemental question responses will be considered incomplete. DCYF is an equal opportunity employer and supports equity, diversity, inclusion and respect. Need accommodation throughout the application/interview process? Unable to apply on-line? Contact the Recruitment team at or David Ozment at (360) ###-#### or the Telecommunications Device for the Deaf at 800-###-#### Experiencing technical difficulties creating, accessing or completing your application? Call NEOGOV toll-free at (855)###-#### or email support@. To take advantage of Veteran's preference please attach your DD-214, member 4 long form, or your NGB-22. Please black out your social security number prior to attaching. General suggestions for creating a good application packet: Read the job posting very carefully. Find out as much as you can about the job. Make sure you are very diligent in following all the application instructions. Include all requested documentation. Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications. Carefully read each of the supplemental questions and respond completely to each one. Pay careful attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the proficiency level, and detail the types of work you performed, the work products, etc., to demonstrate 'how'. Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained proficiency level skills. Make sure your application reflects your best writing. CR68/04831SDL2017
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.