Program Associate (1063185_RR00036021)

  • New York, NY

Employment Type

: Full-Time


: Information Technology

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NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Program Associate.

The Program Associates primary responsibility will be to provide support for all aspects of records and enrollment for Stage One of the medical school curriculum. The Program Associate will report directly to Assistant Director of the Office of Registration/Student Records but most also work with the Director of the Office of Registration/Student Records as well as Senior Associate Dean of Medical Education. Responsible for providing a broad range of support on projects or program related planning functions. Responsible for providing moderate data analysis . Uses judgment and discretion to interpret and analyze data for reporting purposes.

Job Responsibilities:

* Provides a full range of varied and multi-skilled clerical support to help smooth the operation of the Office of Registration/Student Records for all currently enrolled students..Enters, maintains, and annually updates all demographic information.Facilitates the preparation of Class Composites.
* Provides support for enrollment status changes for all currently enrolled students and ensures that all appropriate administrative offices are informed. Assists with student enrollment records for Stage One of the curriculum, creating and distributing of class lists, and tracking of grade reporting; monitors incomplete and missing grades and communicate with faculty responsible for ensuring grades are submitted on a timely basis.
* Inputs and maintains student groups associated with tuition accounts. Collecting AOA points and creating AOA preclerkship AOA grid.
* Assist in monitoring academic engagement. Monitor Transition to Residency and Night-on-Call modules.. Register students for the Summer Anatomy course and provides transcripts.
* Word Processing/Typing Prepares and proofreads memos, reports and applications. Independently prepares responses to routine correspondence. Develops documents for presentation or meeting.
* Moderately Complex Clerical Functions Assists in the preparation of the departments budget report, completes petty cash vouchers and obtains necessary signatures, obtains petty cash, prepares payments and check requests for payments to vendors as needed. May provide messenger services for the Department.
* Reports - Prepares and review documents independently. Coordinates/communicates project activities with concerned parties. Receives, classifies, reconciles and consolidates data. Compiles and prepares reports based on information readily available, verify, interprets and analyses information, determines report format, identifies discrepancies and make corrections. Researches problems, issues and concerns and responds to requests for information and summarizes data based on information compiled from various sources.
* Moderate Project Support Uses judgment to provides project/program support while prioritizing own work to a supervisor, department, or organizational unit in the preparation, analyses and delivering of project relevant materials that includes but is not limited to: tracks, organizes and maintains data collected, conducts researches, analyses, interprets and reports the final findings. Assists with project and event planning and implementation, manages the logistics of and coordinates content development for meetings, conferences, and other project-related events; assists with the design and development of project products and reports; coordinates and monitors project budgets; coordinates proposal development and managing the proposal process; assists with project data collection activities such as surveys to maintain and improve the effectiveness of the workflow and ensure customer satisfaction.

Minimum Qualifications:

To qualify you must have an Associates' Degree. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills -Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Preferred Qualifications:

Bachelor's degree in a related field with 2 to 3 years of related experience in an office setting is preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal \"EEO is the law\" poster or visit for more information. To view the Pay Transparency Notice, please click here.

Associated topics: chief program officer, cpo, manage, manager, management, monitor, product manager, project manager, relationship manager, task

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