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FUNCTION: Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

REPORTS TO: Controller

RESPONSIBILITIES: (included but not limited to)

  • Review invoices for proper approval, sales tax, past due balances, invoices number, job site, unit numbers, general ledger codes, etc.
  • Enter invoices to Yardi.
  • Interface with vendors to obtain missing invoices.
  • Contact vendors regarding invoices with missing/wrong information (invoice number, job site, sales tax, etc.)
  • Enter utility bills promptly to assure payments are received by due dates.
  • Print checks according to our internal schedule and ensure proper signatures.?
  • Enter invoices and print checks on demand when needed.
  • Proper filing of invoices and check stubs.?
  • Ensure proper mailing of checks to vendors.
  • Void checks, issue replacements checks, review bank accounts to assure checks have not cleared.
  • Interface with Regional Property Managers, Property Coordinators and others regarding billing discrepancies.
  • Review payables e-mails.
  • Asist Controller with 1099's preparation.?
  • Other tasks as may be assigned by the Controller.
  • Work well with others in the AP department.

  • Ability to meet deadlines and complete tasks in a timely manner.
  • High degree of accuracy, attention to detail and confidentiality.
  • Strong verbal, listening, and written communication skills.
  • Ability to speak professionally with vendors.
  • A team player.
  • Proficiency with Yardi is a plus.

  • * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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