- Children's Hospital of Philadelphia
1103 Market St
1300 MKT - Wanamaker Building Req ID: 27045
Employment Status: AF - Active - Regular - Full Time
This position has direct oversight of the daily operations of Release of Information, Document Imaging, and Documentation Compliance. Ensuring compliance with applicable internal and external standards, the position will manage staff and processes to support established goals. Additionally the position will represent the department on committees, projects, and department initiatives.
Ensure that medical record requests are addressed timely and provided in accordance with HHS, HIPAA, JCAHO, and internal standards.
Maintain privacy and confidentiality of patient information when releasing records to support minimum necessary and Specially Protected Information laws.
Support internal partners with secure transport and tracking of paper records and providing records.
Act as the record custodian for HIM; subject matter expert for legal proceedings.
Ensure timely and accurate scanning of medical records to support availability of medical information to appropriate users.
Monitor and assurance of proper clinician deficiency assignment.
Maintain timely deficiency assignment and completion.
Coordination and management of timely mailing of failed faxes related to hospitalizations; including tracking and follow up of needed changes of recipient information.
Perform and maintain audits of medical record scanning by other departments throughout the organization. Follow up and correction plans as needed, based on findings of such audits.
Coordinate medical record audits requested by internal and external customers.
Maintain schedules for adequate staffing of HIM area for all hours of operations.
Ensure timely reimbursement for medical record services.
Coordinate the medical record, electronic upload of third party scanned documents.
Maintain subject matter expertise sufficient to ensure organizational compliance with Joint Commission on Accreditation of Healthcare Organization (JCAHO) standards, state and federal regulations, internal, organizational protocols and medical staff bylaws related to clinical documentation and health records.
Ensure the appropriate contents of the CHOP health record and clinical documentation by leading the timely creation/revision of: Policies
Develop and coordinate ongoing training programs to transfer knowledge of new and/or modified standards, regulations and protocols to all required colleagues (e.g., medical staff, HIM department staff, other departments, etc.)
Lead activities to move from scanning and paper based processes to increased electronic availability and delivery of information.
Serve on select hospital committees as HIM representation.
Manage staff in accordance with Human Resource policies, Hospital Expectations, and Bargaining Unit agreement.
Collaborate and coordinate on EPIC issues and initiatives with support team.
Required Licenses, Certifications, Registrations
Registered Health Information Administrator (RHIA)
Required Education and Experience
Bachelor s Degree in Health Information Management or related field.
Minimum five (5) years in Health Information Management with minimum two (2) years in a supervisory/management position.
Preferred Education, Experience & Cert/Lic
Preferred Education: Master s Degree in Health Information Management or related field.
Preferred Experience: Minimum five (5) years of supervisory/management in Health Information Management.
Additional Technical Requirements
Microsoft Office Suite
Electronic Medical Record, EPIC preferred
Document Imaging System, Hyland/OnBase preferred
Ability to communicate in all modes to various levels of the organization
Strong presentation skills
Ability to work with limited supervision
Adaptability and agility to manage various goals and priorities.
All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.
Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).
Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.
VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.
CHOP Careers Contact
2716 South Street, 6th Floor
Philadelphia, PA 19146
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.
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