• Children's Hospital of Philadelphia
  • $58,560.00 -83,170.00/year*
  • Philadelphia , PA
  • Administrative/Clerical
  • Full-Time
  • 1103 Market St

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Executive Assistant I

Philadelphia, PA, US, 19107

Job Type:

Req ID: 26369

Shift: Days

Employment Status: AF - Active - Regular - Full Time

Job Summary

Performs advanced secretarial and administrative support for the Assistant Vice President (AVP). Must be able to perform various administrative duties, interface positively with the public, meet deadlines and hold oneself accountable to anticipate the needs of the Executive. Must be highly organized and able to distinguish among priority items, and plan all scheduled items in detail. Must manage difficult situations with skill, patience, and diplomacy.

Job Responsibilities

General Administrative Functions

Maintain schedules/calendars for the AVP. Includes coordination of travel for the AVP, multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping AVP from running behind on daily appointments and responsibilities. Plan meetings including securing rooms, and occasionally ordering food, etc. Create and provide materials as necessary for agenda. Provide support in preparing presentations and documents required by Executive and staff.

Coordinate Expenses Report

Complete expense reports for AVP's travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.

Responsibilities for Phone, Mail etc.

Perform general administrative support duties for the AVP. Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving.

Other Duties As Required

Required Education and Experience

Required Education: High School/GED

Required Experience:

* Five (5) years of administrative assistant experience in hospital and academic administration and able to adapt to progressive increase in responsibility.

* Experience in working with medical terminology.

Preferred Education, Experience & Cert/Lic

Preferred Education: Bachelors degree

Additional Technical Requirements

* Familiar with office environment and filing

* Knowledge of word processing, electronic mail, spreadsheet, and database applications

* Excellent analytic skills

* An aptitude for details and thoroughness

* Ability to handle multiple tasks, meet deadlines and handle confidential materials

* Excellent organization skills

* Excellent phone etiquette

* Ability to function as part of a team to meet the general needs of the organization

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.

CHOP Careers Contact

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146

Phone: 866-###-####



Nearest Major Market: Philadelphia

Job Segment: Administrative Assistant, Secretary, Medical, Executive Assistant, Patient Care, Administrative, Healthcare

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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