Join Cardno's Government Services Team in our Charlottesville, VA office to play an integral role in talent acquisition and HR administration.
The HR Administrator is responsible for performing HR related duties including talent acquisition and works closely with senior HR management in supporting designated offices and provides analysis of various HR programs. This position carries out responsibilities in the following functional areas: talent acquisition, onboarding, policy implementation, benefits administration, and employment law compliance.
The successful candidate will have extensive knowledge of computer software (Microsoft Office, HRIS systems, , high level of interpersonal skills to handle sensitive and confidential situations and documentation. Knowledge of HR office administration procedures. Attention to detail, ability to establish priorities and meet deadlines, and ability to operate with professionalism and discretion when handling confidential information are a must have. Excellent English communication skills, both verbal and written are also required.
Responsibilities include, but are not limited to:
Lead the on-boarding of new employees, including collection of all information needed for the employment documentation and entering new hire information into HR system; as well as the logistics of the orientation process in the US based office
Sourcing, recruiting and coordinating of new positions
Maintain recruiting files, documentation and candidate communication
Generate a pool of passive candidates
Extend negotiated offers to selected candidates
Implement recruiting process and procedures; review resumes; develop position descriptions; work closely with hiring managers to complete candidate selection
Conduct phone screens and reference interviews
Coordinate pre-employment background checks and drug testing
Instruct hiring managers on best-practices for employee onboarding; manage the hiring/onboarding process
Process employment verifications and unemployment claims; review and sort employee pay and work history to complete
Liaise with Human Resources Director, Hiring Managers, and IT to arrange for new hire onboarding and orientation; track all aspects of recruiting and hiring
Manage compliance of I9 through E-Verify
Manage data for various HR databases; responsible for tracking/updating/removing data as necessary; develop processes and procedures to ensure complete and timely information entry
Lead the separation process; this includes paperwork and follow-up HR actions. Schedule Exit Interviews and gather Exit data
Use discretion and judgement when intercepting employee personnel concerns; operate with a high level of professionalism and confidentiality in providing employees with necessary contacts and resources and bringing concerns to the HR Director as appropriate
Effectively review and process HR service requests and transactions, such as: personal data, pay data, and position data changes, employment verification's, and performing mass data changes as the situations arise
Work closely with the Global HR teams to ensure accurate and timely data entry into HRIS
Conduct regular audits of HR files, payroll entries, personnel data, and other relevant HR records; research compliance and best practices and implement these practices.
Conduct regular research to ensure the HR policies are up to date and aligned with new federal and state regulations. Make recommendations if necessary
Remain up-to-date on applicable employment laws, state and federal regulations, and HR Best practices
Track and manage all education reimbursement requests; certification bonuses, and employee referral bonuses
Arrange and facilitate benefit payments for employees on leave
2-5 years of experience working in a business setting; with at least two years of experience working in a Talent Acquisition capacity
Knowledge of recruiting tools and software
Ability to work independently and determine priorities; direct own work
Extensive knowledge of computer software (Microsoft Office, HRIS systems such as WorkDay, and Deltek,)
Possess high level of interpersonal skills and professionalism to handle sensitive and confidential situations and documentation
Knowledge of HR office administration procedures
Attention to detail, ability to establish priorities and meet deadlines
Excellent English communication skills, both verbal and written
Experience in working for a US Government Contractor is a plus
Equal Opportunity statement for US based applicants Cardno has a long standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, disability or veteran status. At any time, if you need an accommodation during the application process, please contact Human Resources.
Cardno does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Cardno employee. Resumes from approved vendors must be specifically requested by Cardno and approved by the Cardno Talent Acquisition Team.